> File Mode Guide
How to Use File Mode Effectively: A Complete Guide
When you upload any file, the system automatically switches to File Mode. In this mode, the AI will respond exclusively based on the content within the uploaded files. This ensures that your queries are directed specifically to the information contained in these files, providing precise and relevant responses.
Managing Files in File Mode
- Enable/Disable Files: You can manage which files are active by enabling or disabling them from the attachment panel on the right. Disabled files will not be included in the AI's response generation.
- Clear Attachments: To remove all files, use the "Clear All" option available in the kebab menu. This helps in decluttering your workspace or if you want to work on a new set of files.
- Restore Files: If needed, you can restore the last active files, allowing you to quickly revert to a previous setup without re-uploading.
Best Practices for File Mode
- Upload Relevant Files
- Upload only documents directly related to your task (e.g., reports, proposals). This reduces noise and improves response accuracy.
- Use Clear, Specific Queries
- Ask targeted questions like “What’s the Q3 marketing budget in Budget_Report.pdf?” instead of vague prompts like “Explain the budget.” Though you can get the response but being specific will make the response tailored to your need.
- Group Files Strategically
- Combine related files into a Collection (e.g., "Project Alpha: Contracts, Timelines, Budgets") for streamlined access.
- Disable Unnecessary Files
- Turn off files not needed for immediate tasks to speed up processing (e.g., disable archived drafts when analyzing final reports).
- Review AI Responses
- Cross-check answers against your files. If discrepancies occur, disable unrelated files and re-ask the question.
Example Scenario
- Upload: Add Project_Proposal.docx, Data_Report.xlsx, and Reference_Guide.pdf.
- Check Attachments: Verify all three files are enabled in the attachment panel.
- Ask: “What is the total budget listed in Data_Report.xlsx?”
- Review: The AI extracts the budget figure only from Data_Report.xlsx.
- Disable: Turn off Reference_Guide.pdf for subsequent queries.
- Clear/Restore: After completing tasks, use “Clear All” or restore files if needed later.
Conclusion
- Upload: Add Project_Proposal.docx, Data_Report.xlsx, and Reference_Guide.pdf.
- Check Attachments: Verify all three files are enabled in the attachment panel.
- Ask: “What is the total budget listed in Data_Report.xlsx?”
- Review: The AI extracts the budget figure only from Data_Report.xlsx.
- Disable: Turn off Reference_Guide.pdf for subsequent queries.
- Clear/Restore: After completing tasks, use “Clear All” or restore files if needed later.
File Mode allows you to concentrate on the exact data you need, minimizing irrelevant information and boosting productivity. By following these best practices, you can effectively manage your files and queries, ensuring a seamless and efficient workflow.